Booted Bantams Society UK Constitution

Name of the Group
1. The Group shall be known as the Booted Bantam Society UK.

2. The objects of the Society shall be to:
a) promote the keeping and breeding of Booted Bantams and Rumpless Booted Bantams;
b) maintain the breed standards and promote the improvement of the breeds to meet the standards;
c) promote Booted Bantam and Rumpless Booted Bantam exhibition classes and educate breeders and judges on the standards;
d) raise awareness of the breeds and the Society nationally and internationally.

3. In pursuit of the above objects, the Society’s activities may include but shall not be limited to:
a) providing information and support to members and supporters in different ways including meetings, events, newsletters, website and online forums;
b) maintaining a members, breeders and keepers directory;
c) carrying out a annual census to identify numbers and colours of birds kept;
d) arranging regional shows, club shows and classes at other poultry shows;
e) other activities which are incidental or conducive to the attainment of the above objects.

Membership and subscriptions
4. Membership of the Society shall be open to any person or family upon payment of the annual or life membership subscription. Membership shall run from the date of payment until the end of the same month in the following year.
Membership categories shall include:
a) Adult: any person over the age of 18 years at the time of joining;
b) Juvenile: any person under the age of 18 years at the time of joining;
c) Family: more than one adult and any number of juveniles all living at the same address;
d) Life: any adult upon payment of a sum equal to 15 times the current adult membership at the time of payment;
e) Honorary life: awarded at the discretion of the Committee.
5. Any person/family not paying membership subscription fees within one month of the due date shall cease to be a member until such time as fees are paid.
6. All members must complete and submit a membership application in hard copy, by email or via the Society’s website and agree to abide by Society’s rules.
7. The Committee shall have the right to refuse or terminate membership and expel any member (on a temporary or permanent basis) if, in their opinion, that person has engaged in:
a) behaviour in contravention of these rules;
b) behaviour in contravention of PCGB or other relevant show rules;
c) rude, intimidating or bullying behaviour towards another member of the Society or the Fancy (whether in person, in writing or electronically);
d) other activities or behaviour deemed to have brought the Society, the breeds, the PCGB, the RPS or the Fancy into disrepute.
8. Before any member shall have their membership terminated, for whatever reason, they shall be offered the opportunity to address any allegations made or concerns raised.

Management of the Society
9. A management committee shall be elected by current members with voting rights at the annual general meeting (AGM) each year. Any current member over the age of 18 years is eligible to stand for election.
10. The management committee shall consist of up to ten members which shall include up to six officers (President, Vice-President, Chair, Vice-Chair, Secretary and Treasurer).
11. In the event that the total number of committee members standing for election at the AGM is less than ten, the committee shall have the right to co-opt additional members to fill vacant places.
12. Nominations for the Management Committee may be made during the 30 days prior to the AGM or at the AGM itself.
13. All Management Committee members shall retire at the AGM but shall be eligible for re-election at the same AGM.
14. In the event that nominations exceed the available ten places on the Management Committee, each member of the Society present at the AGM shall cast up to ten votes and the ten candidates with the highest number of votes shall be elected to the committee. In the case of family memberships, only one vote may be cast by the member family.
15. Nominations and a separate vote shall then be conducted to elect the officers from among the committee members. In the event that there are no nominations for one or more of the officer posts at the AGM, the committee shall have the right to elect officer(s) from among its own number as soon as practically possible. In the event that any of the officer posts still remain
unfilled, the committee shall have the right to engage non-committee member(s) to carry out the required duties.
16. In the case of family memberships, only one member of the family may stand for election.
17. Any committee member ceasing to be a member of the Society during their tenure of office shall, at the same time, cease to be a committee member.

18. The Society will hold an AGM at which the business shall include:
a) election of the Management Committee;
b) income and expenditure report;
c) review previous year’s activities;
d) agree priorities for action during the coming year;
e) agree any amendments required to the constitution.
19. Quorum for the AGM shall be ten members or 25% of the membership, whichever is the lesser. Any item requiring a vote shall be decided by a simple majority. In the case of family memberships, only one vote may be cast by the member family. In the event of a tied vote, the Chair shall hold a casting vote.
20. A minimum of 21 day’s notice shall be given of the date and venue of the AGM.
21. An extraordinary general meeting (EGM) may be called by the Management Committee or upon receipt of a written request signed by either 10 members or 25% of the membership, whichever is the lesser. A minimum of seven days notice shall be given of an EGM.

Management of Society business
22. The Management Committee shall meet as often as required and as it deems necessary in order to transact the business of the Society between AGMs. Such business may include but shall not be limited to:
a) agree on items of expenditure from club funds;
b) determine the date and location of the AGM;
c) transact any business or discussions required with the PCGB;
d) determine the annual membership subscription rates;
e) take any decision not covered by the constitution.
23. The Management Committee will not be required to meet in person to transact the above or any business of the club and may do so remotely if it deems fit.
24. In the event that a vote on any matter is required, Management Committee decisions, whether transacted in person at a meeting or remotely, shall require a quorum of four committee members.
25. In the case of multiple individual memberships from the same family or household having separate individual memberships and serving on the Management Committee, only a single one of such members may be a signatory to any Society bank account.
26. The Society’s financial year shall run from the 1st of November until the 31st of October.